Privacy Policy
Effective Date: 24-4-2025
- Introduction
Welcome to ALifeInArtifyAI (“we”, “our”, “us”). We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with our websites, applications, and any services that integrate CustomGPTs (collectively, the “Services”).
Our data practices comply with:
The Australian Privacy Act 1988 and Australian Privacy Principles (APPs);
The EU / UK General Data Protection Regulation (GDPR);
The California Consumer Privacy Act (CCPA / CPRA);
Other applicable international, federal, and state privacy laws.
If you have questions or concerns, please contact us at {{PRIVACY_EMAIL}}.
- Scope
This Policy covers information processed directly by us and by third‑party processors we rely on—most notably OpenAI for custom GPT functionality. It applies to all users worldwide, regardless of location.
- Information We Collect
Category
Examples
Source
Account & Contact Data
Name, display name, email address, social‑media handles, billing details
Provided by you
User‑Generated Content
Prompts, messages, attachments, feedback, uploaded files
Provided by you
Usage Data
Timestamped logs, IP address, device & browser metadata, diagnostics, interaction analytics
Collected automatically*
Cookie & Tracking Data
First‑party cookies (functional, analytical); third‑party cookies (see Section 9)
Collected automatically
Derived Data
Embeddings, model outputs, aggregated statistics
Generated by Service
Sensitive Personal Information is collected only if you choose to provide it and processed strictly for the purpose for which it was supplied.
- How We Use Your Information
Service Delivery & Personalisation – to provide, maintain, and improve the Services, including context continuity across sessions.
Model Processing – to transform your prompts into outputs via OpenAI infrastructure.
Research & Development – to analyse anonymised, aggregated usage patterns, improving prompt design and system performance.
Security & Abuse Prevention – to detect, prevent, and respond to fraud, spam, or security incidents.
Legal Compliance – to comply with applicable laws, lawful requests, and enforce our Terms of Service.
Marketing (Opt‑In) – to send updates or newsletters if you expressly agree; you may unsubscribe at any time.
We do not sell personal information.
- Legal Bases for Processing (GDPR / UK GDPR)
We rely on one or more of the following legal bases:
Consent (Article 6 (1)(a)) – where you have given explicit consent.
Contractual Necessity (Article 6 (1)(b)) – to deliver the Services you request.
Legitimate Interests (Article 6 (1)(f)) – to develop and secure our Services (balanced against your rights).
Legal Obligation (Article 6 (1)(c)) – where laws require processing or disclosure.
- Data Retention & Deletion
Data Type
Retention Period
OpenAI CustomGPT Logs
Retained by OpenAI for up to 30 days (unless a safety investigation requires longer) then automatically deleted. We do not retain full conversation logs beyond 30 days.
Account & Billing Records
Minimum 7 years (to satisfy Australian & tax record‑keeping obligations) unless longer retention is required.
Analytics & Aggregated Data
Kept indefinitely in non‑identifiable form.
You may request deletion of your personally identifiable information at any time (see Section 11).
- Data Security
Encryption in transit (TLS 1.2+) and at rest (AES‑256).
Role‑based access controls; least‑privilege principles.
Regular penetration testing and security audits.
Incident response plan aligned with ISO 27001 practices.
Despite our efforts, no Internet transmission or storage system is 100 % secure. We cannot guarantee absolute security.
- Disclosure & Third‑Party Processing
We disclose information only:
To Service Providers & Sub‑Processors – e.g., OpenAI (language model hosting), cloud hosting ({{HOSTING_PROVIDER}}), payment processors ({{PAYMENT_GATEWAY}}). Each is bound by contractual data‑processing agreements.
For Legal Reasons – in response to lawful requests or to protect rights, property, or safety.
Business Transfers – if we undergo merger, acquisition, or asset sale, subject to customary confidentiality safeguards.
We do not allow third‑party advertising networks to access identifiable data.
- Cookies & Similar Technologies
We use cookies for:
Essential Operations – session management, authentication.
Analytics – measuring engagement (e.g., {{ANALYTICS_TOOL}}) with IP anonymisation where feasible.
Preference Storage – saving language or theme choices.
You can control cookies via your browser settings. Some Services may not function properly without essential cookies.
- International Data Transfers
We and our processors may transfer information outside Australia. Where we do so, safeguards include:
Data processing agreements incorporating Standard Contractual Clauses (SCCs);
Equivalent certifications (e.g., ISO 27001, SOC 2 Type II);
Transfers to jurisdictions with adequate privacy protections as recognised by the Australian Government and European Commission.
- Your Rights
Depending on your jurisdiction, you have rights to:
Access and obtain a copy of your personal data;
Request correction or deletion;
Object to or restrict processing;
Port your data to another controller (GDPR);
Withdraw consent at any time (without affecting prior lawful processing);
Lodge a complaint with the Office of the Australian Information Commissioner (OAIC), an EU data‑protection authority, or your local regulator.
Submit requests to privacy@alifeinartifyai.today. We will respond within 30 days.
- Children’s Privacy
Our Services are not directed to children under 13. We do not knowingly collect personal information from minors. If you believe a child has provided us personal data, contact us for deletion.
- Automated Decision‑Making & Profiling
The CustomGPT outputs are generated algorithmically. We do not use automated processing to make decisions that produce legal or similarly significant effects without human review.
- Changes to This Policy
We may update this Policy from time to time. We will notify you of material changes via email or prominent notice on our website at least 14 days before the new terms take effect. The “Effective Date” will always indicate the latest revision.
- Contact Us
For questions, concerns, or complaints regarding privacy, please contact:
Privacy Officer ALifeInArtifyAI Email: privacy@alifeinartifyai.today Phone: N/A
Last updated: 24-04-2025